City Of Sibley Council Proceedings
November 25, 2013
The City Council of the City of Sibley met in regular session at 5:00 o’clock PM on November 25, 2013. The meeting was called to order by Mayor Johnson. Council Members present were Nobles, Pedley, Groote and Buchholtz. Absent Henningsen. Also present at the meeting City Administrator Dan Janssen, City Clerk Kris Vipond.
Motion by Buchholtz seconded by Groote to approve the agenda. All voted Aye. Nay none.
Motion by Groote seconded by Pedley to approve the consent agenda as follows: approve minutes from previous meeting, approve bills and bills paid in vacation. All voted Aye. Nay none.
ADVANCED SYSTEMS LEASES/COPIER 2,870.35
ALLIANT ENERGY ELECTRIC 945.67
ARBOR SCIENTIFIC BERNOULLI BAGS 38.75
BOB’S PIANO SERV TUNE PIANO 95.00
BORDER STATES RETURN/TIE/LUG 578.37
CHEMCO INC SANITIZER/FUEL 57.90
CITY OF SIBLEY UTILITY PAYMENT 4,922.27
COMPLIANCE SERVICES TESTING/RICE 4,200.00
D & T CONSTRUCTION CONCRETE PAD 3,851.46
DEKOTER THOLE GEN FILE/RAIL SPUR 4,800.11
DGR ENGINEERING WATER STRG/RICE 17,644.50
DYKSTRA CORY MEALS 16.07
DYNO’S OIL 82.80
ED’S ELECTRIC MOVE COMPUTERS 749.40
EFTPS FED/FICA TAX 9,111.04
ENERGIS HIGH VOLTAGE OIL SAMPLES 2,002.34
ERA TESTING 199.57
FAIRBANKS MORSE SEAL SET 158.67
FERGUSON ENT CURB BOX/COUPLINGS 461.54
FISHER SCIENTIFIC CLEANERS/DETERGENT 394.99
FLINN SCIENTIFIC GASES 56.02
GCC ALLIANCE CEMENT 662.50
GRAPHIC EDGE SHIRTS 33.98
GRUIS GLASS SIGN LETTERS 191.00
HEIMAN FIRE FIRE EXTG 70.00
HICKORY TECH PHONE SERVICE 980.18
I WIRELESS CELL PHONE SERV 90.00
IA DNR MISC DED 636.51
IOWA RURAL WATER ASSOC MEMBERSHIP DUES 300.00
ISU FIRE SCHOOL 90.00
KANNEGIETER JACKIE JANITOR 240.00
LEWIS DRUG SPORT TAPE 19.14
MARCO JODI JANITOR 38.25
MATHESON TRI-GAS NITROGEN 109.90
MID-AMERICAN RESEARCH BLACK GLOVES 35.69
MUNICIPAL SUPPLY COUPLING 73.70
NW EQUIPMENT FUEL FILTER 13.13
NW MFG DUMPSTER 455.00
OBBINK GARY LODGING/MEALS 177.98
OFFICE ELEMENTS PRINTER LEASE 95.25
OSCEOLA CO AUDITOR ELECTION EXPENSES 2,682.24
OSCEOLA CO TREASURER POLICE PROTECTION 18,992.64
OSCEOLA ELECTRIC COOP SIBLEY SIGNS ELECTRIC 29.73
PETE CLAUSON TRUCKING BACKHOE 1,620.00
PHOENIX FABRICATORS WATER TOWER PROJECT 26,315.00
PITNEY BOWES MACHINE RENT 420.00
PITSCO EDUCATION PROPELLERS/KIT 368.08
PRESTO X CO PEST CONTROL 34.76
RON’S REPAIR REPAIR 179.92
ROSS CHEMICAL CHEMICALS 1,722.19
SEH INC FELDKAMP ESTATES 3,635.75
SHEEHAN MACK LOADER CONTRACT 1,870.00
SIBLEY SHEET METAL WATER HTR/FILTER 997.52
SIBLEY SUPER FOODS BUNS/PLATES 113.76
S-O SCHOOLS POP 715.50
STAN HOUSTON EQUIP SONOTUBE 489.00
UPS SHIP SAMPLE 21.52
UNIVERSAL PUBLICATIONS GOLF AD 50.00
VAN-HOF TRUCKING UNLOAD RAIL CAR 2,325.00
VANDER PLAATS DOUG JANITOR 350.00
WEDGE MIKE GROW ANIMAL/SYRINGES 29.96
TOTAL ACCOUNTS PAYABLE 120,511.60
PAYROLL CHECKS NET PAY 27,383.49
Community Bank Credit Card Fees 64.24
US Postmaster Postage 46.00
Osceola Co Rural Water Water 11,327.03
RPGI Purchase Power 88,041.01
US Postmaster Postage 303.77
State Treasurer Sales Tax 10,421.00
FUND TOTAL – Road Use Tax $3,694.20, Capital Projects $3,650.47, Feldkamp Estates $3,635.75, Water Storage $26,447.00, Electric Improvement $21,712.50, Transit $32.90, Rail Spur $6,031.00, General $26,953.94, Electric Utility $102,987.71, Water $19,862.89, Sewer $4,825.34, Garbage $1,304.88, Golf $777.38.
Motion by Buchholtz seconded by Groote to approve submitting the Tax Increment Financing Indebtedness Certification to the County Auditor. All voted Aye. Nay none.
Motion by Buchholtz seconded by Groote to approve submitting the annual Urban Renewal Report to the Department of Management. All voted Aye. Nay none.
Motion by Buchholtz seconded by Groote to renew the banking agreement with Melvin Savings Bank for a period of three years with amended interest rates. All voted Aye. Nay none.
Motion by Groote seconded by Pedley to approve pay request #9 in the amount of $26,315.00 to Phoenix Fabricators & Erectors Inc., Cincinnati, OH for the Water Storage Tank Project. All voted Aye. Nay none.
Motion by Buchholtz seconded by Pedley to approve the Underwriting Engagement Letter with Ruan Securities. All voted Aye. Nay none.
City Council directed the City Clerk to begin advertising for the City Administrator position utilizing local newspapers and government related websites with a deadline of the end of December.
City Council advised staff that they would like additional funding for Bright Beginnings to be considered when the FY15 budget is being worked on.
Motion by Groote seconded by Pedley to approve the Park Board’s recommendation to demolish the NW shelter house in Central Park due to the poor state of the cement and structure. All voted Aye. Nay none.
Council member Nobles arrived at 5:22 PM.
City Council reviewed the proposed Industrial Track Agreement which is based on one that the City of LeMars uses. This agreement would need to be in place for each user of the track.
Council reviewed financial options for funding the rail improvements. City Administrator handed out a worksheet regarding the use of reserves. Bonding and an annual appropriations capital loan note were discussed. Ruan Securities will be contacted to get more information.
A letter from Ahlers & Cooney was reviewed in regards to the rail spur improvements. It was determined that there was a defect in the bid documents and Attorney Harold Dawson advised that the bid process would need to be started over to comply with Iowa law. A special meeting was set for Wednesday, November 27, 2013 to do the first step in the new bid process.
Steve Hallgren is still working on the Urban Renewal Plan amendment #3. As soon as this document is available to their satisfaction, City Council may begin the process to adopt.
City Council reviewed the request from the property owner at 601 8th Street to be allowed additional time to replace windows and fix up the exterior of the building. All were in agreement to extend the deadline to August 2014. The City Attorney will notify the property owner.
Council concerns and administrators report was given.
Motion by Buchholtz seconded by Groote to adjourn at 6:07 P.M. All voted Aye. Nay none.
Kristen L. Vipond
NOVEMBER 27, 2013
The City Council of the City of Sibley met in special session at 9:00 o’clock AM on
November 27, 2013. The meeting was called to order by Mayor Johnson. Council Members present were Nobles, Pedley and Buchholtz. Absent Henningsen and Groote. Also present at the meeting City Administrator Dan Janssen, City Clerk Kris Vipond.
Motion by Buchholtz seconded by Nobles to approve the agenda. All voted Aye. Nay none.
Motion by Pedley seconded by Buchholtz to reject previous bids based upon defect in bid documents. All voted Aye. Nay none.
Councilperson Buchholtz introduced Resolution No 1252-13, Notice of Public Hearing and Letting on Plans, Specifications, Form of Contract and Estimate of Cost for the Construction of 2013 Rail Spur Improvements and Work Incidental Thereto, in and for the City of Sibley, Iowa and Taking of Bids for Such Improvements and moved that the same be adopted. Councilperson Nobles seconded the motion to adopt. The roll was called and the vote was Aye 3. Nay 0. A Public Hearing will be at the Council Chambers, in said City, on the 9th day of December, 2013 at 5:00 o’clock P.M.
City Council discussed the rail improvement funding options based on what has been learned since the past meeting.
A working copy of Urban Renewal Plan Amendment No. 3 was distributed to Council for their review.
Motion by Nobles seconded by Buchholtz to adjourn at 9:58 A.M. All voted Aye. Nay none.
Kristen L. Vipond